Tip 1. Structure Your SharePoint Team Site
When you start drafting your SharePoint Design Team Site content, consider what the top-level subsites are and how you are going to structure the second and third-level sites. Your homepage should include navigation to all the main containers with a simple, clear hierarchy, so that you can find your information faster.
Some users ignore the structure and depend on the smart search feature. While this is a great feature to utilize, sometimes your end users may not know which keywords to use to find the documents they are looking for. However, they may have a general idea as to which libraries they would need to navigate through to find the documents. Therefore, an organized structure can be very helpful and important in increasing your team’s productivity.
Tip 2. Customize Your Site Navigation
You can add, remove, or edit the links on the top navigation bar or the quick launch bar (on the left-hand side – see the image below) to customize your site’s navigation, making it easier for users to find their way around your site. To get started, click one of the “EDIT LINKS” options on the team site’s homepage.
Note: If you don’t see an “EDIT LINKS” option on your team’s homepage, you might not have permission to make changes, or your admin might have customized the site to not include the “EDIT LINKS” option on the team site’s homepage. You need to be a site owner or be given permission before you can customize your team site.
Tip 3. Keep in Mind Cross-Device Usability
SharePoint Usability
Another great benefit to using a SharePoint Team Site is the fact that your team can access your content from any device, at any time – all that’s needed is an internet connection. However, to ensure your SharePoint Team Site can be viewed easily on these various devices, you need to optimize your SharePoint Team Site to be cross-device-friendly. Here are a few tips:
Make sure the top navigation bar and quick launch bar are not too long that they won’t show on the device being used
Ensure that your SharePoint Team Site uses device channels (part of the SharePoint publishing infrastructure that allows you to style your content to various devices)
Tip 4. Include the Most Frequently Updated Pages on your Homepage
Consider this: if you were using a team site for the first time, what would you hope to see on the landing page? If you were a new employee at your organization, would you be able to quickly find the content you need? When designing your SharePoint Team Site, think about the pages that are updated the most frequently and attract many end users. Good examples include pages like latest news, announcements, corporate events, job opportunities, daily poll, etc. Build these pages into your SharePoint Team Site and display them for quick access on your homepage with we parts.
Tip 5. Visuals! Visuals! Visuals!
Effective images communicate better than simply text. Visuals on your SharePoint Team Site’s homepage can give an interesting look and feel and can increase the usage rate. A simple slideshow featuring photos of your team is a good element to have to increase user engagement.
Tip 6. Include an Introduction and Tips on How to Use the Team Site
One of the most important things that many users forget to include is a welcoming message at the top of the homepage with a quick introduction to the portal. We recommend including tips such as how to use the SharePoint Team Site, how to keep the libraries organized, and how to tag. At the end of the introduction, add a link to a detailed instruction that your end users can download. This can serve as self-training material when your team site is launched and when new hires join your team.
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