Sayings like “Those who keep order are just too lazy to search” or “A genius controls chaos” are often a nice justification for the disorder. But when it comes to productive work, unfortunately, they do not help. Why do you make better progress by keeping order on your desk and how do you best organize yourself? We have put together a few tips for you.
What are the advantages of ordering at the desk?
The fact that you can find everything faster and easier if you keep order is just one of the advantages that arise from a skillful organization. But a little look beyond the horizon shows even more pluses!
Effect on you
If it has to be fast, for example, because a customer is on the phone, then it creates stress every time you have to turn everything around to find a document. As a result, you take longer to complete the process, work less efficiently, and additionally annoy the customer. This search for documents ensures reduced productivity even without customers.
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Anyone who sits at a messy desk in the morning is demotivated and feels uncomfortable. In addition, there is an increased error rate because the overview of the work is missing.
Effect on the others
Purely visually, an untidy workplace does not look appealing to the customer or to colleagues or superiors. Your customer gets a negative impression of your skills when they see the chaos.
Your boss also doubts your proper way of working at such a sight. If you have such a mess on the table, you probably don’t work thoroughly. And your colleagues, who have to represent you on vacation or in case of illness, cannot find the documents on your table.
General effect
The waste of time and space that a messy desk creates can also affect your colleagues. Especially in the open-plan office. Because they also have to come to terms with the fact that it looks like a storage room with you. And you may need more space on a shelf or on another table for your paperwork.
How does order come to the desk?
Many companies have certain regulations regarding the equipment, organization and storage in the offices. Because it is important for the entire company to provide appropriate office equipment.
For example, in order to have a good and logical filing system on your table, you need to use a number of different filing and storage aids.
Organizational Assistants
To store and store small items such as pens, paper clips, or the like, you should have appropriate office sets with pen holders or a note box.
The cabinet
An effective filing system is a be-all and end-all. It should depend on the process flow and your work steps. For example, in the top storage compartment on your table comes the inbox. Including possibly a compartment for “in progress”, “for signature” (with the superior), or “for forwarding” (to accounting). And at the very bottom, perhaps, an outbox (letter) and a compartment for filing completed tasks.
Which subjects are suitable is different in each workplace. It is important for you that you structure it logically and label all subjects. In this way, every colleague can also find his way around the case of representation.
Other tips
So that you have enough space on the desk to edit folders and documents, you need enough free space. Please be careful not to plaster the desk with plants, pictures, or other decorative elements. Only the bare necessities are put on the table!
Also, make sure you clean up your desk every night to get started in the morning with a clear head and an empty table.
Conclusion: Higher productivity through order on the desk.
A well-organized desk without decorative items increases your productivity and concentration. This automatically makes you feel more comfortable and allows you to work much more effectively.
