Moving offices offer opportunities to boost productivity and make strategic plans for the future. However, this is never a fun task. An IT relocation, though, is usually fraught with difficulties. You can avoid many costly and preventable blunders by doing proper planning, preparation, and seeking advice from professionals.
Although you might not be able to anticipate every potential mistake. It is crucial to work together with your team and experienced movers from reliable moving companies.
Remember that preparation and completing an inventory is still just as important as loading and unloading office supplies on the actual moving day. If you do not have a checklist and a plan to follow, you will run into the danger of making expensive office moving mistakes.
Here are a few common moving mistakes that you avoid to save money, minimize disruptions to your office, and relieve unnecessary stress.
List of Common Mistakes during Office Relocation
- Insufficient Planning: Any project can be hampered by inadequate planning, and relocation is no exception. It is crucial to plan when moving to a new office location to keep everyone informed. After all, you would not want to lose significant supplies or leave workers at the new workplace without furniture.
All employees should have a role across all departments, which is what you can do. So, they are aware of their responsibilities. The preparation and planning will likely take a few weeks to achieve this correctly. - Creating Unattainable Budgets: Have a financial strategy to cover all the known and unforeseen costs that may develop during the move before you decide to transfer your office. After all, managing costs is one of the main issues relocation managers face, so you should be ready for anything.
Even though it may appear time-consuming to speak with different suppliers and look for dependable, reasonably priced moving services, keep in mind that every dollar you save will go toward your total objective.
Before making a choice, request estimates from as many different vendors as you can and compare their products. Besides saving expenses, it allows you to analyse all your options and pick the one that is most suitable for your needs. - Keeping Your IT Department/Provider in the Dark: Managers frequently overlook the IT requirements of the new office, which may result in lost productivity.
Disconnecting and re-connecting office equipment is one of the biggest challenges in such circumstances. It covers all laptops, phones, data servers, and security cameras. Many moving companies do not take care of setting up your technology at the new location. - Not Evaluating the Need for Upgrades: Many companies neglect to thoroughly assess the new location to determine whether any improvements are necessary to make it acceptable for business. As a result, the staff’s first few days of work are wasted as they try to figure out what they lack.
Give your staff a thorough floor layout of the new location in advance so they can get ready. Make cleaning arrangements so that your new workspace is fully cleaned before your crew arrives.
Your IT team should be knowledgeable about where and how to install equipment at the new location and whether a service upgrade is required. For your moving company to know how to arrange your belongings in the new office, it might also be a good idea to share the floor plan with them. - Absence of Employee Responsibility: It is not uncommon to discover that your staff members are unable to move to a new office, especially if it is an out-of-city move. They can be constrained by familial duties or by legal concerns. If you wish to resolve the issue, you should first speak to your employee.
If you are moving your office inside the same city, you can get around this issue by offering your staff transportation or working with a carpool provider to make sure they can get to work. If your business needs to move to a new city, provide incentives like a pay raise or cover employees’ moving expenses to lessen the stress of the move.
Supporting your staff during the migration process would greatly enhance employee happiness, which could result in an upsurge in drive, commitment, and output. - Missing a Change of Address: A company’s Website and related social media pages might not be updated when they resettle, because the entire team gets so busy. Businesses can suffer due to this, which can leave customers, suppliers, and other stakeholders stranded.
Keeping your clients informed about your move to a new IT office requires posting on relevant social media pages and updating your office’s address and phone number. Discover convenient storage units York. Our secure and accessible facilities provide the perfect solution for storing your belongings, whether short-term or long-term.
Conclusion
It seems insignificant to make decisions like informing your staff about the new office layout or informing your clients via social media about office relocation. When companies disregard these allegedly minor problems, it can considerably affect the future of a new office relocation.
