Implementing an HRMS, or Human Resources Management System, might sound like something that only businesses with hundreds of employees have to worry about, but that’s not the case. In fact, plenty of small businesses are discovering how useful and beneficial an HRMS can be for managing their workforces, regardless of the size of their staffs and the frequency at which they change. A good HRMS can help you to save time and money on hiring, training, HR management and other tasks related to HR and employee management tasks, allowing you to focus more of your attention on growing your business.
Assess your needs
Every business is different, and will have different needs when it comes to a human resources management system. It’s important for your company to figure out what its priorities are so that you can make the right decision on which software package is best for you. Is it cost? Reliability? Easy onboarding? Flexibility? These are just some of the questions that need to be answered before making a purchasing decision.
Do your research
Every company has its own set of needs, but there are a few general questions that should be answered before implementing any system. What are your company’s current needs? How much time do you have to implement the system? Do you have a budget in mind? Do you know what type of data you need to store and how often it will be updated? How will the data be accessed and by whom? Is there a particular software package or technology that would work best for your business?
Answering these questions will help determine if an off-the-shelf product is the best solution or if it’s better to hire someone who can create a custom solution. There are many different systems on the market, so take some time reviewing your options before making a decision.
Implement the system
Every business has different needs when it comes to implementing a new system. But the most important thing is that you find a system that will work for your business, not just your team. Find out what matters most to your company, and make sure it’s the right fit.
Start by creating a list of the features you want your system to have. Then research companies with those features and find out more about how they work with different types of businesses like yours. Once you’ve narrowed down your options, talk with other people who use the software, or ask them if they’ll give you a demo of their product in action.
Train your employees
Figuring out how to implement a new system can be daunting, but there are some ways to make the process easier for yourself.
Start by asking your employees what they want from the system and how they want it run. Figure out if you need a system that is integrated with payroll, benefits or other systems. Next, decide on which type of system will work best for your company- either cloud-based or on-premises software. Lastly, try out different vendors until you find one that can provide the features you need at a price that works for your budget and needs.
Go live!
The idea of implementing a Human Resources Management System into your business may seem daunting, but the process can be made much simpler by following these steps.
Find out what type of system you will need for your specific business. There are three types of systems: off-the-shelf, customized and individually designed.
Decide what features are important for your company. What are some objectives that you would like to achieve? For instance, if one objective is that employees should be able to clock in and out from their phone, then the system should have this feature.
